Reports To : Senior Buyer

Basic Function:

Gives work direction to Purchasing Assistants and performs purchasing and related activities concerned with his/her buying group and checks, controls and endorses all transactions prepared by Purchasing Assistants.
Maintains records to ensure prompt provision of information including statistics and exercises financial responsibility within established authorities.

Work Performed:

a) Provides work direction to the assigned Purchasing Assistants and exercises Financial authorities according to levels established by the Management.
b) Receives Purchase Requisitions (PRs)/Stock Proposal Forms, Requisition for Direct Materials plus Stock Proposal Forms for the procurement of General Materials and initiates action after checking, verifying information estimated value and availability of supply. Discusses with supervisor the complex packages of high value/urgent and rush requirements before initiating procurement action.
c) Liaises with Originator to clarify points concerning detailed specifications, quantities and delivery of items required. Liaises with Sourcing to formulate a Bidders List relevant to the commodity to be purchased. Submits and obtains approval to bidders List from appropriate Bid Evaluation Committee (where necessary).
d) Issues Enquiries at appropriate level, using estimated value and technical requirement to determine form of enquiry. Ensures that all supporting documents is complete. Selects terms and conditions and instructions to bidders to be applied.
e) Analyses bids received commercially, liaises with originator of request for support if technical evaluation required. Prepares detailed bid summary with recommendations for analysis at appropriate level.
f) Prepares Purchase Orders or indents as applicable. Ensures that all documentation requirements are complete. Approved in accordance with financial authority, or obtains authorisation at appropriate level, ensures that all relevant documents are attached before passing to documentation control unit for distribution. Consults Company's approved bidders/suppliers of materials lists. Agrees with the concerned on brands lists for tender purposes and secures the approval of applicable tender board.
g) Liaises with Sourcing & Expediting to maintain timely delivery of materials. Resolves supply discrepancies with suppliers in cases of wrong delivery, short/over supply, etc. and follows up until finalised.

Coordinates all activities within the Buying activity to ensure that all documentation is progressed and approved on time, and a proper system is maintained with particular attention to documentation of inspection requirements and vendor supplied documents.
Supervises and checks the timely processing of suppliers invoices for approval of payment.
Knows the Company Health, Safety and Environment Policy, Procedures, Regulations and Objectives as they relate to his/her area of responsibility. Ensures that work under his/her control is performed in a safe and environmentally sound manner. Conducts effective accident investigation and follow up. Implements specific Safety Management System Program activities assigned to him/her.
Performs other or similar duties as assigned such as develops knowledge of local market or range of materials and equipment within they are of his responsibility. Maintains a constant check on new developments in normally purchased to sure correct exploitation and local purchase effected whenever commercially acceptable.

Supervisory Responsibility:

Provides works directions to single Assistant Buyer.

Requirements:
Minimum Requirements:

a. Bachelor's Degree in Business Administration/Bachelor Degree in Science.

b. Minimum 5 years experience in purchasing, preferably in major oil company.

c. Very good written and spoken English and Arabic.

d. Possession of valid UAE Driving License.