REPORTS TO : HEAD OF PURCHASING

Basic Function:

Directs and supervises the activities of the assigned professional staff in General Commodities Buying Group concerning procurement of materials and equipment, progress of Orders, discussing, negotiating and making recommendations of all matters related to stocking and purchasing.

Coordinates with user Departments and Divisions regarding enhancement of enquiry packages contents with the objective of improving enquiry quality and to solicit better vendors response to secure delivery of the right materials at the right time and at the right price.

Continual review of procurement procedures and systems to ensure continuous improvement of procurement process.

Work Performed:

a) Supervises and controls the activities of assigned personnel of the General Commodities Buying Group.
b) Participates in the ordering of materials and equipment for the General Group under his control, and guides actions of subordinates.
c) Liaises with Sourcing & Expediting Group and subordinates Buyer to formulate relevant Bidders List for each commodity to be purchased. Submits and obtains approval from appropriate Bid Evaluation Committee.
d) Ensures that enquiries are issued and when bids have been received, that these are processed and evaluations presented without undue delay.
e) Presents submissions to General Commodities under his control to the PEC. Assists Head of Procurement during submissions to Tenders Board of any matters relating to General Commodities.
f) Coordinates the preparation of established Purchase Orders, Indents and Low Cost Purchase Orders as applicable; reviews and approves in accordance with authorities, and initials those items outside his authority and passes to Head of Procurement for further action.
g) Liaise with Expediting & Progress Group to maintain timely delivery of materials to meet requirements.
h) Coordinates actions within the Group to ensure that all documentation is progressed and approved in a timely fashion, and a proper filing system is maintained. Pays particular attention to documentation including inspection certification and vendor documentation.
i) Pays attention at all items to the development of the local market to ensure correct exploitation and purchase locally wherever possible. Liaises with Expediting Section to maintain records in order. Reviews proposals prepared by subordinates of additional sources, and discusses these with superiors when seeking approval outside his authority.
j) Ensures that all materials purchases, whether local or international, are in accordance with Company policies, Materials and Tenders Board Procedures. Carries out a regular review of such procedures and, where necessary recommend changes. Ensures, at all times, that this is done in accordance with the laws and regulations of the UAE.
k) Ensures that invoices payments to the vendors within the specified period of the receipt of materials.
l) Arranges frequent meeting with vendors to improve the customer-vendor relationship in coordination with Procurement Manager.
m) Works in a teams spirit within the group and motivates the staff for better performance and improvement of communication and maintaining good relationship within ESNAAD/ Supplier/End users.
n) Knows the Company Health, Safety and Environment Policy, Procedures, Regulations and objectives as they relate to his/her area of responsibility. Ensures that work under his/her control is performed in a safe and environmentally sound manner. Conducts effective accident investigation and follow up. Implements specific Safety Management System Program activities assigned to him/her.
o) Performs other related or similar duties as required.

Supervisory Responsibility:

Supervises:
3 Buyers
3 Assistant Buyers
2 Clerks
1 Heavy Driver

Requirements:
Minimum Requirements:
a) Bachelor's Degree preferably in Business Administration
b) Minimum 7 years experience in Purchasing, preferably in major oil company
c) Very good written and spoken English and Arabic
d) Possession of UAE valid Driving License is preferable.
e) Computer literate.
f) Working knowledge with procurement related systems like Maximo.